Annual Notice

Code No.: 506.1E8
ANNUAL NOTICE
The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians and students over
18 years of age (“eligible students”) certain rights with respect to the student’s education records. They
are:
(1) The right to inspect and review the student’s education records within 45 days of the day the
district receives a request for access.
Parents/guardians or eligible students should submit to the school principal (or appropriate school
official) a written request that identifies the record(s) they wish to inspect. The principal (or
appropriate school official) will make arrangements for access and notify the parent/guardian or
eligible student of the time and place where the records may be inspected.
(2) The right to request the amendment of the student’s education records that the parent/guardian or
eligible student believes are inaccurate or misleading or in violation of the student’s privacy rights
under FERPA.
Parents/guardians or eligible students who wish to ask the school district to amend a record should
write the school principal (or appropriate school official), clearly identify the part of the record
they want changed, and specify why it should be changed.
If the district decides not to amend the record as requested by the parent/guardian or eligible
student, the district will notify the parent/guardian or eligible student of the decision and advise
them of their right to a hearing regarding the request for amendment. Additional information
regarding the hearing procedures will be provided to the parent/guardian or eligible student when
notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student’s
education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent is disclosure to school officials with
legitimate educational interests. A school official is a person employed by the district as an
administrator, supervisor, instructor, or support staff member (including health or medical staff
and law enforcement unit personnel); a person serving on the school board; a school official also
may include a volunteer or contractor outside of the school who performs an institutional service
or function for which the school would otherwise use its own employees and who is under the
direct control of the school with respect to the use and maintenance of personally identifiable
information from education records, such as an attorney, auditor, medical consultant or therapist:
a parent/guardian or student serving on an official committee, such as a disciplinary or grievance
committee or student assistance team, or assisting another school official in performing his or her
tasks.
A school official has a legitimate educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures
by the district to comply with the requirements of FERPA. The name and address of the office
that administers FERPA is:
Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Ave., SW, Washington, DC, 20202-4605.
Approved _____
Revised 6/19/17