Volunteer Services Regulation

Code No.: 905.1R1
VOLUNTEER SERVICES
The building administrator or his/her designee is responsible for administering and directing the school’s
volunteer program.
A. GENERAL PRINCIPLES AND REQUIREMENTS
The District values the work of its volunteers. All volunteers shall adhere to the following requirements:
1. Participate in volunteer training when required.
2. Work within the guidelines established by the responsible administrator/staff member.
3. Supply supplemental and supportive service.
4. Work under the direction and supervision of teachers or other members of the school staff.
5. Perform tasks assigned by their supervisor and approved by the responsible administrator,
excluding access to student records.
6. Maintain strict confidentiality with all school or classroom information to which they have access
while performing their volunteer activities.
7. Serve in an auxiliary capacity under the direction and supervision of professional school personnel.
Volunteers do not have access to confidential files and records. Teachers, administrators, and
volunteers shall be aware of all state and local policies, procedures, and laws relevant to volunteer
responsibilities.
B. PROCEDURES FOR VOLUNTEERS
When beginning an assignment, a disclosure statement shall be collected on a separate card, reviewed and
approved by the principal, and kept on file at each school for all Level I volunteers only.
Each time a volunteer enters the building, the following procedures will apply:
1. Report to the principal’s office or other designated location and sign-in and sign-out, noting name, date,
time of day, and length of volunteer service.
2. Wear a nametag provided by the school.
C. VOUNTEER TRAINING AND ORIENTATION
Training of volunteers shall include the following topics:
1. Clear understanding of their roles and responsibilities
2. Information about the school, its staff, educational programs, and activities
3. Rules, regulations, and day to day operations of the school
4. Sign-in procedures
5. Emergency procedures
6. Parking
7. Use of phones
8. Location of restrooms
9. Tobacco/Nicotine prohibition (See board policy # 905.4 – Tobacco/Nicotine Free Environment)
10. Specifics of their volunteer assignment
11. Start date
D. SCHOOL RESPONSIBILITIES FOR VOLUNTEERS
Each school Principal or designee will be responsible for the following:
1. Provide for or arrange for training sessions for its volunteers
2. Maintain a volunteer log
3. Maintain volunteer application forms and Disclosure Statements
4. Communicate regularly with volunteers
5. Thank and appreciate their volunteers
E. VOLUNTEER DESIGNATIONS
The District utilizes many types of volunteers who work in varying capacities. The types or categories are
described below.
1. Level I
Volunteers who provide direct services to students on a regular basis and may be asked to assume some
direct supervision of a student or group of students. Examples include, but are not limited to the
following: one-to-one or small group tutoring; chaperon for an overnight event; sports coaches/assistants
of school-sponsored teams.
2. Level II
Volunteers who provide limited services to students on an occasional basis and are not asked to assume
direct supervision of students OR volunteers who occasionally assist with clerical duties in classrooms or
offices. Examples include, but are not limited to the following: clerical assistant, classroom helper,
library assistant, in-town trip chaperon.
3. Level III
Volunteers who are members of non-school organizations and groups that come to classrooms to present
programs. Examples include, but are not limited to the following: outside resource speakers for
classrooms or assemblies or Junior Achievement presenters.
4. Level IV
Volunteers who are members of school-related organizations, such as PTA, PTO, Booster Club, Advisory
Committee and Concession Stand workers. These are included for record-keeping purposes only.
Legal Ref.: Iowa Code, Chapter 22 (2003)
Department of Education School Rules of Iowa, Chapter 11.4(5)
Approved 10/15/07
Reviewed 10/3/2011
Revised 1/16/12
Reviewed 8/17/15
Revised 6/5/17