Regulations for Use of School Facilities

Code No.:904.1R1
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REGULATIONS FOR USE OF SCHOOL FACILITIES
1. A Facilities Usage Request Form must be completed and submitted for approval to the Superintendent’s Office two
weeks prior to the event.
2. Payment Procedure: All checks shall be made payable to the Anamosa Community School District. Payment in full
must be received before the initial date of facility usage.
3. If an activity involves use of the kitchen facilities, a Nutrition Services Supervisor may be required, and fee for the
employee to be present will be charged.
4. If an activity involves use of stage lighting or other technical equipment in the auditorium, the community
group/organization shall be required to pay at the group 3 and 4 rates for an approved stage technician(s).
5. For Athletic Activities the following procedures will be used:
• Gym Use Sign Up: There will be a designated sign-up system. The link to gym availability and signup schedule
will be found on the district website. Changes will be made by the superintendent’s designee. Any unscheduled
activities or activities violating these regulations will not be allowed.
• Eligible Activities: Activities that are eligible for the gym use are those that normally are played in a gymnasium
such as basketball and volleyball. Other activities may use the gym provided there is no greater threat of damage to
school property. Activities such as soccer, baseball and softball may use the gym, provided safety and care of
school facilities are considered. When kicking, batting or completing skill activities when participants are not under
complete control of the ball, in no way should the ball make contact with the walls, bleachers or other permanent
equipment. No rollerblade or bicycling activities are allowed in the gym. The school administration has the right to
restrict activities and determine which additional activities will be approved for use.
• Facilities Use Coordination: The superintendent’s designee may request that the coaches turn in rosters with
player’s names and league. The superintendent’s designee will provide each coach/team/organization with a set of
rules for facility use.
• Varsity Competition Facilities/Fields: Those ACSD facilities used primarily for varsity competition have a unique
need for maintenance and care to ensure quality playing facilities/surfaces and safety for athletes. Each facility is
unique in its maintenance needs, accessibility, and potential for misuse, therefore, to ensure the best possible
facilities for varsity competition, facilities used primarily for varsity competition will be under the direction of the
Superintendent or superintendent’s designee. The Superintendent or superintendent’s designee will be responsible
for determining accessibility and assigning use based on the maintenance needs of the facility, impact of use, and
the potential benefit to the ACSD. If, in the Superintendent or superintendent’s designee’s determination, the use
presents the potential for damage, misuse, or undue wear and/or is not beneficial to the ACSD programs, use may
be denied in the interest of maintaining a safe and quality competitive facility. The High School Competition Gym
will only be available for major competitions (i.e. Youth Wrestling Tournament, Youth Volleyball Tournament,
etc.) with prior approval of the ACSD. The varsity softball and baseball diamonds are available to community
organizations when not in use by school teams. The following guidelines must be followed:
Fields are to be used when the infield is dry.
Equipment (including bases) is not to be used unless special arrangements are made with the High School coach.
High School teams have first priority for the use of the fields.
Lights may be used provided specific arrangements are made with the Superintendent or Superintendent’s designee.
Softball – stakes must be placed back in peg holes, if removed.
Baseball – all pitching must be from the dirt mound. When finished, home plate and pitching mound are to be raked.
Fees for use of softball and baseball fields will be charged in order to cover the cost of utilities.
Code No.: 904.1R
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Weeknight Availability:
o The district will determine each gym’s availability annually.
o Weeknight gym times are generally to be limited to between 1 and 1 1/2 hour sessions, between the
hours of 6:30 p.m. and 9:00 p.m. at Strawberry Hill Gym three nights per week and at the middle
school competitive gym four to five nights per week.
o The competitive high school gym will be available for use by non-school activities as determined by
the building principal and activities director.
o There will be no gym use on official holidays, when the school day has been canceled or dismissed
early or started late, or when there are evening school activities in which non-school activities would
interfere with a school-sponsored activity.
o Gyms will be divided in half for practices.
o Monday and Thursday morning gym times at AHS or AMS will start no earlier than 6:00 a.m. and
must conclude by 7:30 a.m.
Saturday Availability: Saturday use of the gyms will be scheduled by the superintendent’s designee with
tournaments or games taking top priority over practice time. The gym may be used on Saturday generally
between 7:00 a.m. and 9:00 p.m., or as determined by the superintendent’s designee.
Sunday Availability: Sunday use of the gyms will be generally available between 12:00 p.m. and 9:00 p.m., or
as determined by the superintendent’s designee.
Scheduled Early Release Availability: Gyms are generally available for use by outside groups on scheduled
early release days after school is dismissed until school practices begin, and again after school practices
conclude, or as determined by the superintendent’s designee.
6. Fob Checkout: Use of the facilities requires checkout of a key fob from the building secretary of the respective
school. A $10 deposit is required to receive a key fob. The deposit would be forfeited in the event that the fob is
lost, damaged or not returned. The key fob is due back at the conclusion of the activity.
7. Responsibility for Property: Coaches, players, parents, siblings, etc. are restricted to the area of the building in which
the activity is taking place. Typically, this would be one of the gyms.
o Academic areas are off limits unless prior arrangements are made.
o The coach in charge is responsible for monitoring traffic in the building and for supervising the gym
and children in the program they sponsor.
o Any damage done to school property during practice, games, or open gym must be reported
immediately to the custodian on duty or the building principal on the following school day.
o The coach/team/organization scheduled during the time in which the damage occurs will be
responsible for reimbursing the school for any necessary repairs or replacement of equipment.
o Failure of a coach/team/sponsor to report damage or remain in the designated part of the facility may
result in the coach/team/sponsor’s loss of use privilege until the beginning of the following school year
(typically late in August).
8. Additional Regulations for Profit groups (Priority 6):
 Each profit group will be limited to the use of facilities twice during an academic school year.
 Events may not be scheduled more than six weeks in advance. The Anamosa Community School District
reserves the right to reschedule events in case of an unforeseen school district conflict.
 The district will not supply equipment such as balls, etc.
 The business may be required to furnish the district with a certificate of insurance with a combined
single limit of bodily injury and property damage liability in the amount of $1,000,000 per occurrence
and $2,000,000 in the aggregate.
Approved 5/2/16
Revised 2/20/17