Approval and Payment of Claims

Code No.: 803.6
APPROVAL AND PAYMENT OF CLAIMS
Policy: The board authorizes the issuance payment of claims against the school district for
goods and services. The board will allow the payment after the goods and services have been
received and accepted in compliance with board policy.
The board authorizes the board secretary, upon approval of the superintendent, to issue
payment for verified bills, for reasonable and necessary expenses, when the board is not in
session. The board secretary will examine the claims and verify bills. The board will approve
the bills at its next regular meeting.
The secretary will determine to the secretary’s satisfaction that the claims presented to the board
are in order and are legitimate expenses of the school district. It is the responsibility of the
secretary to bring claims to the board.
The board president and board secretary may sign warrants by use of a signature plate or rubber
stamp. If the board president is unavailable to personally sign warrants, the vice president may
sign warrants on behalf of the president.
It is the responsibility of the superintendent to develop the administrative regulations regarding
this policy.
Legal Reference: Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930).
Iowa Code §§ 279.8, .29, .30, .36; 291.12; 721.2(5) (2013).
281 I.A.C. 12.3(1).
1980 Op. Att’y Gen. 102, 160, 720.
1976 Op. Att’y Gen. 69.
1972 Op. Att’y Gen. 130, 180, 392, 456, 651.
1936 Op. Att’y Gen. 375.
Approved
Reviewed 1/17/00
Revised 9/4/0l
Reviewed 12/19/05
Revised 6/20/11
Revised 5/2/16