EXHIBIT A

 

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:           Minutes of Board Meetings

 

FOR:              Review and Approval

 

CONTACT:  Board Secretary Don Folkerts

 

 


BACKGROUND:

The previous meeting minutes are attached for review and approval at the meeting.

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

the Board of Education approve the minutes of the June 15, 2009 Regular Meeting and the   July 7, 2009 Regular Meeting.

  
                                                                                                                                    EXHIBIT B

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:           Bills Due and Payable and Bills Paid Between Board Meetings

 

FOR:              Review and Approval

 

CONTACT:  Linda VonBehren, Business Manager

 

 


BACKGROUND:

The Board authorizes the issuance of warrants of payment of claims against the District for goods and services.  The Board will allow the warrants after the goods and services have been received and accepted in compliance with Board Policy Series 800.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

the Board of Education approves the Bills Due and Payable and the Bills Paid Between Board Meetings.”


                                                                                                                                    EXHIBIT C

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:           Financial Reports

 

FOR:              Review and Approval

 

CONTACT:  Linda Von Behren, Business Manager

 

 


BACKGROUND: 

The attached financial reports show the cash balances of each of the school’s governmental funds, the construction trades fund and the preschool fund.  The preschool fund represents the three-year old program only, as the four-year old program is state funded and accounted for in the general fund.

 

Also attached are reports showing the previous month’s activity and balances for the district’s activity fund, food service fund, and day care fund.

 

THE SUPERINTENDENT’S RECOMMENDATION IS: 

“To approve the financial reports as presented”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT D

 

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:           Personnel Appointments and Adjustments

 

FOR:              Review and Approval

 

CONTACT:  Superintendent Monroe

 

 


BACKGROUND:

Routine personnel matters, as outlined in attachment, are recommended for approval.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

the Board of Education approve the personnel items as listed.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT E

 

BOARD OF EDUCATION MEETING

July 20, 2009

 

ISSUE:           Project Manager

 

FOR:              Review and Approve

 

CONTACT:  Superintendent Monroe

 


BACKGROUND

Attached you will find the revised draft of Project Manager intended to be put in place as a “contracted service”  using sales tax money when building projects were approved by the Board. 

 

Since the high school project is well on its way and in the beginning stages of detailed planning, it would be wise for you to consider when you want to advertise the Project Manager duties listed in this document so they are ready and waiting to go when work begins in November. 

 

It would be an appropriate time for you to discuss the potential of providing a half time Project Manager paid for by sales tax funds.

 

I would also suggest the building Ad Hoc Committee and the Principal be the lead interview team that brings the recommendation to the Board.



THE SUPERINTENDENT’S RECOMMENDATION IS:

“Approve the advertisement for a Project Manager anticipating that this position would begin September 1, 2009.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT F

 

BOARD OF EDUCATION MEETING

July 20, 2009

 

ISSUE:           Director of Operations and Facilities Manager

 

FOR:              Review and Approve

 

CONTACT:  Superintendent Monroe

 


BACKGROUND

The District’s Director of Maintenance position has not been filled for over a year.  This time has given us an opportunity to examine direction going forward.  It is obvious that the Assistant Principal at the high school and the Activities/Facilities Director have maintained a level of service during the absence of this Director of Maintenance, however, as we have noted several times, having a five year plan that lays out the routine maintenance items that need to occur in each of our current facilities and a plan for maintaining our new facilities when completed requires us to rethink this entire District Maintenance Program. 

 

This Director of Operations and Facilities Manager would be paid for using Maintenance funds.  The person hired would be responsible for making sure that materials and supplies are available, any outside consultants and contracted services would be determined and scheduled by this Operations Manager.  The position would also help with maintenance operations day to day jobs throughout the year.   The potential job description is attached.  The intent would be to analyze these best practices and determine the next steps in redesigning the maintenance program for the District.

 

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“Accept the job description for Director of Operations and Facilities Manager and begin the hiring process.”

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT G

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:           Options for Disposing of Highway 64 Property

 

FOR:              Information Only

 

CONTACT:  Superintendent Monroe

 


BACKGROUND: 

Attached you will find the requirements from Mary Gannon of Iowa School Board Association indicating what needed to happen in order to begin the process for disposal of land.  You have clearly identified the land parcel, set your Public Hearing and heard the pros and cons from the public during the Public Hearing.  One question that was posed was what ways would be dispose of this property should you choose to do that.  Please remember any money recouped from this sale of property must go into the PPEL fund and be spent on infrastructure.

 

The following summary will give you options to consider:

  1. Wait until someone inquires to start the process.
  2. Go with a service, like a realtor or land service and have them advertise it and take care of the sale and pay the broker fees included in that.  The advantages of this particular option is that they might have people interested in the land that they could bring to the table readily and bring you a viable purchaser in a potential short period of time.  They would handle all the legalities that would be reviewed by the School Board’s attorney.
  3. Consider an auction in which you set a date and time and determine a minimum bid that you would expect and then the auctioneer would hold that much like they hold other land sales with the option being that the minimum bid could be rejected by the Board if not meeting your requirements.  We would seek legal advice on details of this process.  The advantages of this that there could be people out there that are looking for the purchase of land to be auctioned.  The disadvantages are that there could be bidders out there not willing to pay the minimum price.
  4. Consider a closed bid process that would identify a specific date, a minimum bid required and collect those bids to be opened on the closed bid date.  Those bids would then be opened and the Board would have the option of rejecting all bids if they did not meet the requirements expected.  We would again seek legal direction on setting up this process.  The advantages of this are that it does keep the bidders that might bid on the property confidential.  It does also provide the option of a minimum bid that would encourage those that are serious about bidding to give fair market value attention to their bid when they turn it in.  Another advantage is that the Board could have multiple bidders and control the amount of money that they would accept in the final bid knowing that they would recoup any money invested in the property.  


There may be other options that you wish me to consider.  What I am looking for tonight is direction on if it is your intention to go forward with the disposal of the land, which process you would like detailed plans on before you make the final decision. 

 

 

INFORMATION ONLY

 

 

EXHIBIT H

 

BOARD OF EDUCATION MEETING

July 20, 2009

 

ISSUE:           School Administrators of Iowa SAM Program Contract

 

FOR:              Review and Approval

 

CONTACT:  Superintendent Monroe

 


BACKGROUND

I need to clarify the Summary of Services for the SAM Program Contract.

 

Stimulus dollars received pays for salary, additional contract days and benefits for the SAM.  Some of the funds will pay for the Principal’s and SAM expenses for required professional development.  Here is a more detailed summary of what is included:   

 

There are ten days of actual one-on-one analysis by a trained observer.  Five days at the project beginning and five days at the end of the project when the results are known about the change of behaviors in the leader of the building.  Also in those services are the software included in the collection of data on a routine basis by the Principal.  There is a monthly visit by the consultant that would analyze the data and give suggestions and coach them to higher levels of success to meet their target.  There is also four days, three with the SAM as well as one day with the building principal that helps set up the entire system the first part of August.  This does not include time outside of these days identified which the data is analyzed, the data is collected and organized and put into a format that can be shared with both the principal, the SAM and the Consultant for the service.  These consulting services are much reduced because of the Wallace Foundation relationship with School Administrators of Iowa.

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“Approve Consulting Services Agreement between Anamosa Schools and School Administrators of Iowa for School Administration Manager and pay the $9,800.  $3,500 would come from Stimulus money and the other $6,300 from the Board Designated fund. 

 

Please remember that the Administrators, Maintenance, Bus Drivers, Food Service, Secretaries and Para’s do not have Teacher Quality money or Model Core Curriculum money that can be spent on them.  This is the only source they have for their continued learning.”

 

 

 

 

 

 

 

 

EXHIBIT I

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:           Legislation Priorities - 2010

 

FOR:              Review and Approval

 

CONTACT:  LeAnn Ridgway

 


BACKGROUND: 

Legislators have proposed 2010 Legislative Action Priorities and Legislative Action Resolutions. 

 

They are asking school boards to spend time in July to identify their priorities for the 2010 General Session by doing one or more of the following:

 

LeAnn Ridgeway will lead this discussion. 

 

 

THE BOARD’S RECOMMENDATION IS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT J

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:                       Strawberry Hill Copier Lease Agreement

 

FOR:                          Review and Action

 

CONTACT:              Josh Lyons, Strawberry Hill Principal

 


BACKGROUND:    

Strawberry Hill Elementary recommends the approval of contracts presented by Office Machine Consultants to replace copiers in main office, upper and lower lounges at Strawberry Hill.

 

 

Office Machine Consultants:  $475.83 lease per month

                                                 Service Agreement:  Kyocera 620 @ 0.004 per copy

                                                                                    (2) Kyocera 2560 @ 0.0055 per copy

Lease will not start until December 27. Equipment will be delivered before school starts and will only be charged for service.

 

*Old equipment will be stored until other lease agreement is up with Danka in December (Konika Minolta). No copies will be made from the old machines, thus service costs will not be charged, we will only pay lease agreement with Danka until lease is up in December.

 

 

Koch Brothers:  $442.92 lease per month

                            Service Agreement:  Lanier LD360sp @.0060 per copy for all machines

 

Business Systems:  $552.51 lease permonth

                                  Service Agreement:  Bizhub 601  @ .0039 per copy

                                                                     Bizhub 282 @  .0059 per copy

 

Danka (Konika Minolta):  Did not seek to renew with company due to unsatisfactory consultation for copier needs for the previous year.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

to approve the contracts presented by Office Machine Consultants to replace copiers in main office, upper and lower lounges at Strawberry Hill Elementary.”

 

 

 

 

 

 

EXHIBIT K

BOARD OF EDUCATION MEETING

July 20, 2009

 


ISSUE:                       Bids for Bread, Milk, Gas, Propane, Diesel & Waste Removal

 

FOR:                          Review and Approval

 

CONTACT:              Superintendent Monroe

 


BACKGROUND:    

Bid requests for the 2009-2010 school year were sent to vendors on June 22, 2009 for Fuel, (Propane, Diesel, Gasohol), Waste Disposal, Milk and Bread.  These bids were opened and reviewed on Wednesday, July 15, 2009. 

 

Please find the summary of bids attached. 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“To accept the following bids for the 2009-2010 school year:”

 

Fuel (Propane, Diesel, & Gasohol):  Linn Oil Coop

 

Waste Disposal:  Wapsi Waste Service, Inc.

 

Milk:  Prairie Farms Dairy (Swiss Valley Division)

             

Bread:    Interstate Brands Co.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board of Education Committees

2008-2009

 

 

Policy Committee                               Brian Bieber, Connie McKean, Rich Crump

 

Negotiations Committee                     LeAnn Ridgeway, Anna Mary Riniker

 

PPEL & Facilities                               Brian Darrow, Rich Crump

Committee

 

CADRE                                              Brian Darrow, Connie McKean

 

Jones Co. Conf. Bd.                           Lowell Tiedt

 

IASB Delegate Assembly

Representative                                     LeAnn Ridgeway

 

Ad Hoc Building/Long                       Brian Darrow, Lowell Tiedt, Anna Mary Riniker

Range Planning