EXHIBIT A

 

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Minutes of Board Meetings

 

FOR:              Review and Approval

 

CONTACT:  Board Secretary Don Folkerts

 


BACKGROUND:

The previous meeting minutes are attached for review and approval at the meeting.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“The Board of Education approve the minutes of the February 1, 2010 Regular Meeting, the February 15, 2010 Regular Meeting and the March 1, 2010 Regular Meeting.

  
                                                                                                                                    EXHIBIT B

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Bills Due and Payable and Bills Paid Between Board Meetings

 

FOR:              Review and Approval

 

CONTACT:  Linda VonBehren, Business Manager

 

 


BACKGROUND:

The Board authorizes the issuance of warrants of payment of claims against the District for goods and services.  The Board will allow the warrants after the goods and services have been received and accepted in compliance with Board Policy Series 800.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“The Board of Education approves the Bills Due and Payable and the Bills Paid between Board Meetings.”


                                                                                                                                    EXHIBIT C

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Financial Reports

 

FOR:              Review and Approval

 

CONTACT:  Linda Von Behren, Business Manager

 

 


BACKGROUND: 

The attached financial reports show the cash balances of each of the school’s governmental funds, the construction trades fund and the preschool fund.  The preschool fund represents the three-year old program only, as the four-year old program is state funded and accounted for in the general fund.

 

Also attached are reports showing the previous month’s activity and balances for the district’s activity fund, food service fund, and day care fund.

 

THE SUPERINTENDENT’S RECOMMENDATION IS: 

“To approve the financial reports as presented”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT D

 

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Personnel Appointments and Adjustments

 

FOR:              Review and Approval

 

CONTACT:  Superintendent Monroe

 

 


BACKGROUND:

Routine personnel matters, as outlined in attachment, are recommended for approval.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“The Board of Education approve the personnel items as listed.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT E

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Balancing Budget for 2010-2011 - Update   

 

CONTACT:  Superintendent Monroe

 


BACKGROUND:

After meetings with Olin, Springville and AEA 10 Superintendents during the last two weeks, I would like to review the document from the last meeting, identifying those areas where there are potential sharing possibilities and where there are not.  I would also like to entertain feedback from the Board on any others areas where we had potential savings that you do not wish to explore anymore. 

 

This is an important part of our conversation in order for the Administrative Team to bring items that are acceptable to both the administrative team and you.   We would like to present those to staff before our next meeting.   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT F

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:         28E Agreement for Sharing

 

CONTACT:  Superintendent Monroe

 


BACKGROUND: 

Schools that enter into any kind of sharing arrangement are required by law to enter into a 28E agreement.  We have several of these agreements including Jones Regional Education Center, Monticello Schools, Springville Schools, Mount Mercy, Etc. 

 

As a result of recent discussions regarding the budget reductions we need to make this year, the Board President and Vice President visited with Board President of Olin Schools.  Anamosa Transportation Director and I met with the Olin Superintendent those results in the attached 28E agreement which would provide several things for the District.

 

1.       It would provide a sharing opportunity that would reduce costs immediately in 2010-2011.

2.      It would not only reduce the current costs of our Transportation Director, but also provide additional weighting dollars. 

3.      A total savings calculated is $46,653.

 

I would like to answer questions before you enter into that agreement but I feel this is advantageous to both districts.

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“After reviewing this document with our Transportation Director, it is my belief that we should enter into this agreement beginning July 1, 2010.” 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT G

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:         Early Start Calendar Waiver 2010-2011

 

CONTACT:  Superintendent Monroe

 


BACKGROUND: 

After the Public Hearing held at the March 1, 2010 board meeting, we need to approve an early start of August 25, 2010 for 2010-2011 school calendar.  As you remember, there was no community input on this issue.

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

Approve Early Start for 2010-2011school year of August 25, 2010.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT H

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Review Proposed Certified Annual Budget for 2010-2011 and Set Hearing Date and Time for the 2010-2011 Certified Budget

 

CONTACT:  Business Manager Linda Von Behren

 

 


BACKGROUND: 

The proposed Certified Budget for 2010-2011 is attached for your review.

 

As discussed at the March 1st board meeting, the board has options in setting the general fund portion of the tax levy rate for 2010-2011.  The attached documents utilize a $500,000 cash reserve levy.  The $500,000 represents the amount needed to fund the portion of the FY 2010 across the board cuts not already realized in savings from categorical dollars not spent.

 

The total school levy rate on the attached proposed budget is $14.63981 per $1,000 assessed valuation.  This is an increase of $.26948 per $1,000 or 1.88% from the current year.  The total school levy rate of $14.63981 would increase by $4.05 with a successful bond referendum. The board would have the option of adjusting the general fund levy rate downward in April following the bond referendum if it so chooses.

 

At the last meeting you saw a comparison of FY 2010 levy rates for WAMAC school districts.

Attached are proposed levy rates for FY 2011 for these WAMAC school districts as additional information.

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

 “To set the public hearing for the 2010-2011 Certified Budget for Monday, April 5, 2010 at 7:05 P.M. at the High School Library.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT I

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:            Review Proposed Amendment of 2009-2010 Certified Budget and Set Hearing Date and Time for the 2009-2010 Budget Amendment

 

CONTACT:    Business Manager Linda Von Behren

 

 


BACKGROUND: 

The state requires districts to amend their budgets before exceeding the limits certified the previous April.  The proposed amendment to the 2009-2010 Certified Budget is attached for your review

 

The amendment adjusts two function areas.  The first function area being amended is “Total Support Services”.  This area is proposed to be amended by $130,000.  This is to allow for additional costs for technology, curriculum and architect services.

 

Also proposed to be amended is the “Non-Instructional Programs” function area.  This is proposed to be amended by $100,000.  This will allow for increased costs in the Day Care program and Construction Trades program above those included in the certified budget in April 2009.

 

This proposed amendment does not impact taxes for the fiscal year ending June 30, 2010.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

 “To set the public hearing for the FY 2010 budget amendment for Monday, April 5, 2010 at 7:10 P.M. at the High School Library.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT J

 

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:            Independent Auditor’s Report for 2008-2009

 

CONTACT:    Business Manager Linda Von Behren

 

 


BACKGROUND: 

The independent auditing firm of Hunt, Kain, and Associates has issued the audit report for the district for the year ended June 30, 2009.  A copy of the audit report is included in your mailing for your review.  The auditing firm has issued an unqualified, or “clean”, audit opinion. 

 

You will find the Management’s Discussion and Analysis (MD&A) beginning on page 7. This is the District’s summary of its financial activities for the year. 

 

I will be focusing on audit results, specifically the Schedule of Findings and Questioned Costs that begins on page 78, and the findings listed there. 

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“the Board of Education accept the Independent Auditor’s Report for 2008-2009.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT K

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Request from City for Waiver on Baseball Field Construction

 

CONTACT:  Superintendent Monroe

 

 


BACKGROUND: 

The following request from the City is for Waiver of knowledge to build by the Baseball Field. 

 

In prior meetings we have noted that the City has been granted federal funding to move forward with a backup for the water treatment plant.  That backup needs to meet the specifications of being high enough to avoid floods much like the current operation has been redesigned to handle. 

 

With this solution in mind, the City has notified us that they will be building back up beginning this summer and it will, because of the height and amount dirt required to hold that structure in place infringe upon the driveway that currently goes in on the third base side of our baseball field. 

 

This will cause us to do some reconfiguration on how we use that facility this summer.  I have visited with Derek Roberts and with Ed Sarsfield.  They have a plan on how they can reroute traffic. 

 

We also have a commitment from the City that as they construct this back up facility, their intent is to build a walking path from the parking along the street on the left field side so that people can still walk down to the baseball field from that area. 

 

All of the major hauling of equipment and supplies to the area will be done by going around the first base side of the field which will require some redirecting of traffic by our maintenance. 

 

As a result of this additional funding being granted , the Federal government has asked the City to have each entity within 1000 feet of this construction indicate that they are aware of the project by signing the waiver. 


Attached is the waiver that has been generated by the city. 

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“Sign off on enclosed waiver notifying us of upcoming construction of Water Treatment Plant.”

 

 

 

 

 

EXHIBIT L

BOARD OF EDUCATION MEETING

March 15, 2010

 


ISSUE:           Consideration of AEA Request for Additional Meeting

 

CONTACT:  Superintendent Monroe

 

 


BACKGROUND: 

Please see attached letter from Andrew Buck, Anamosa Teacher Association President.  This letter is requesting that the Board hold a Special Meeting on Monday, March 22, 2010 to take action on proposed budget considerations.  

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board of Education Committees

2009-2010

 

 

Policy Committee                    Brian Bieber, Anna Mary Riniker, Rich Crump

 

Negotiations Committee                   Brian Darrow, Jean Sellnau

 

PPEL & Facilities                    Brian Darrow, Rich Crump

Committee

 

CADRE                                   Brian Darrow, Connie McKean, Jean Sellnau

 

Jones Co. Conf. Bd.                Lowell Tiedt

 

IASB Delegate Assembly

Representative                          Jean Sellnau

 

Ad Hoc Building/Long            Brian Darrow, Lowell Tiedt

Range Planning