EXHIBIT A

 

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:           Board Celebration

 

CONTACT:  Superintendent Monroe

 

 


BACKGROUND:

MathCounts is a national program to inspire excellence through math.  The Iowa Engineering Foundation and the Iowa Engineering Society sponsor the competition in Iowa. 

Our chapter competition was held Saturday, February 13, 2010, at Prairie Creek Intermediate School in Cedar Rapids. 

 

The students who prepare for this competition are known as “mathletes”.  West Middle School took eight mathletes to this year’s competition.  The students work very challenging problems as individuals and teams throughout the day.  This year Anamosa West Middle School mathletes brought home a trophy for “Most Improved School”.

 

The mathletes involved were:

8th graders: Kory Husmann and Kylie Wood

7th graders: Drew Beall, Kaurie Davidson, Echo DeVries, and Andy Russ

6th graders: Kaleb Handel and Dylan Wood.

 

Congratulations to all of you.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT B

 

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:           Personnel Appointments and Adjustments

 

CONTACT:  Superintendent Monroe

 

 


BACKGROUND:

Routine personnel matters, as outlined in attachment, are recommended for approval.

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“The Board of Education approve the personnel items as listed.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT C

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       EMC Insurance Update

 

CONTACT:              Superintendent Monroe

 


BACKGROUND:

T.J. Dykstra, EMC Claims Agent, received a verbal report from the Structural Engineer doing the second opinion on West Middle School.  The verbal opinion indicated that EMC Insurance does agree with IIW’s analysis of the situation.   However, after reviewing the results with his Supervisor, T.J. indicated EMC feels that they do not have any responsibility for payment in the current phase of the West Middle School shoring project. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT D

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       Results of Bidding for West Middle School Shoring Project

 

CONTACT:              Superintendent Monroe

 


BACKGROUND:

Attached please find the bidding summary and recommendation letter prepared by Dennis Waugh from IIW in Dubuque, IA for the West Middle School Shoring project.

 

Obviously taking the low bid means it will be paid for out of current funding sources.  The logical places to think would be PPEL, as well as Local Option Sales Tax. 

 

PPEL monies require that it be over $500 in expense for the item and that it be paid for in the year in which the work was done.  Since PPEL funds are designated for specific projects beginning July 1 through June 30 of the current year, any funding from PPEL that would be available now would not be enough to complete the project.  If we spend the balance on this project, it also puts us in jeopardy of any emergency’s that might occur between now and the end of the fiscal year.  If we were to designate it to PPEL for the upcoming year, we could not begin the work until after July 1 and I refer back to Dennis Waugh’s recommendation that this be done prior to the end of this school year. 

 

That leaves Local Option Sales Tax as an option.  Remember we have not utilized any sales tax since July 1, 2009 when we paid off the bonded indebtedness for Strawberry Hill additions and Annex.  That fund has collected unused revenues which would be available to fund this project in total.  It will have a minimal impact on high school and middle school projects going forward. 

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

accept Greenley Construction low bid of $41,960.00 and use Local Option Sales Tax as a funding source for completing the middle school shoring project”

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT E

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       Realtor RFP Request Results

 

CONTACT:              Superintendent Monroe

 


BACKGROUND:

The attached letter was sent to five Realtors in Anamosa on February 4, 2010. 

Warren Wortman Realty

Barner Realty

Jones County Realty

Moenk Real Estate

Merlin Moore Real Estate

 

On February 18, when no responses to the letters had been received, Cathy began making phone calls to the five realtors verifying they had received the letter.  This is the information she received:

 

Warren Wortman Realty – Bob Walderbach is willing to something if other local realtors are

Barner Realty & Auction – Interested, see attached letter

Jones County Realty – No interested buyers – not interested in pursuing at this time

Moenk Realty  - Will be getting back with us by letter

Merlin Moore Realty – Will be getting back with us with decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT F

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       Budget Discussion

 

CONTACT:              Superintendent Monroe

 


BACKGROUND:

At the last meeting you heard options presented to you that could help reduce our budget to the requirement for this year and part of 2010-2011. 

 

The Administrative Team has taken the comments made and revisited each of the items that were left on the table after the last board meeting.  Each administrator will present the original 10% reduction scenario compared to the scenario(s) to meet the budget requirements while student needs are minimally impacted.  You will see in each of the scenario’s parts from the previous document that is attached. 

 

It is our intent that after feedback from the Board at this meeting, the Administrative Team will be prepared to make recommendations by the April 5, 2010 board meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT G

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:           FY 2011 Certified Budget Preliminary Levy Options

 

FOR:              Review and Discussion

 

CONTACT:  Linda Von Behren, Business Manager

 

 


BACKGROUND: 

As the District’s Certified Budget is developed, there are options the board has to determine funding for FY 2011 as well as the corresponding property tax implications.

 

Attached are historical comparisons of the District’s property tax levy, some options the board has in determining levy rates and funding for the General Fund, and comparisons of other district’s property tax rates.

 

The attached documents will be reviewed to illustrate to the board the various levy options and the impact of each option on property tax rates.

 

DISCUSSION ONLY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT H

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       SEMS Contract Renewal (Substitute Employee Management System)

 

CONTACT:              Dale Monroe, Superintendent

 

 


BACKGROUND:    

In 2008, Anamosa Community School District entered into a consortium with ten other AEA school districts to improve substitute fill rates and access for hard to find areas.  Principals report teachers assigned are certified in the areas they substitute.  Teachers report that the system has worked well. 

 

Contract cost for 2009-2010 was $4,188.00.   Contract cost for 2010-2011 is $4,054.00

 

 

THE SUPERINTENDENT’S RECOMMENDATION IS:

“Continue our agreement with Grant Wood AEA and the Substitute Employee Management System for 2010-2011 school year.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT I

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       Fundraiser – High School Athletics

 

CONTACT:              Dale Monroe, Superintendent

 


BACKGROUND:    

High School Athletics would like to start a fundraising effort through Cavemarketing Fundraising.  They will sell Jones County Tire & Auto Services Coupon Books.  

 

Profits will benefit all sports teams at Anamosa High School.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT J

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       Middle School Costs

 

CONTACT:              Dale Monroe, Superintendent

 

 


BACKGROUND:    

As requested by the Board, the architect has updated the project expense summaries for the same middle school proposal that was accepted by Long Range Planning Committee and the Board last spring.  The attached document shows the projected expense at $16,390,000 and breaks down each individual segment of that project in to general expenses, construction expenses, fixed equipment, special systems, professional fees, miscellaneous fees and expenses and budget contingencies.

 

As the expenses for the project have changed slightly, the funding sources for the project have also had some adjustments.  The second document attached addresses questions that have arisen during the last few weeks. 

 

What was on the ballot for last April’s referendum and what was approved?

What have the cost of building figures changed?

Why do we have more money for the Bond Issue?

How will we pay for the difference for this project?

 

This information should provide the Board an opportunity to ask additional questions and then release this information to the public for its review going forward to the bond issue. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT K

BOARD OF EDUCATION MEETING

March 1, 2010

 


ISSUE:                       Out of State Field Trip

 

CONTACT:              Wayne Bohlken, Building & Trades Instructor

 

 


BACKGROUND:    

I would like to ask for permission to include the Anamosa Building Trades Students

( Chad Petrick, James Bowers, Austin Gutierrez, Cory Vanfossen, Brett Koppes and Andrew Lindley) on a one day field trip (not over night) to the Badger Corrugation Factory in Lacrosse Wisconsin.

 

We purchased the windows, entrance doors, interior doors and trim for the trade’s house from Badger. They would like the Trades class to visit their plant and go on an extensive trip through their facility. They build door frames, hang different types of doors, interior and exterior, put together trim packages and provide prefinished products. They have a state of the art finishing facility where staining and varnishing take place along with painting of exterior doors.

 

From what I understand it is an excellent opportunity to see this kind of operation.

 

There are 10 students involved—4 from Monticello and 6 from Anamosa.

 

I would like to be able to provide transportation by using one van from Anamosa and another van from Monticello (with another teacher from Monticello to drive the Monticello van).

 

The business has requested a tentative date of March 11th for the trip.     

 

Thank you for your consideration,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board of Education Committees

2009-2010

 

 

Policy Committee                    Brian Bieber, Anna Mary Riniker, Rich Crump

 

Negotiations Committee                   Brian Darrow, Jean Sellnau

 

PPEL & Facilities                    Brian Darrow, Rich Crump

Committee

 

CADRE                                   Brian Darrow, Connie McKean, Jean Sellnau

 

Jones Co. Conf. Bd.                Lowell Tiedt

 

IASB Delegate Assembly

Representative                          Jean Sellnau

 

Ad Hoc Building/Long            Brian Darrow, Lowell Tiedt

Range Planning